FINTRAC & PIPEDA Compliance IT

The brief

FINTRAC and PIPEDA Compliance IT turns regulatory requirements into systems: where identification records live, how long they are kept, who may open them and how a compliance officer can produce them quickly. We do not provide legal advice; we build the technical controls your compliance officer and lawyer specify.

Real estate brokerages, brokers, sales representatives and developers selling new homes may be reporting entities under federal anti-money-laundering legislation, and every firm that handles client information must meet privacy obligations. Both depend on records that are complete, protected and retrievable, which is a systems problem as much as a policy one.

Problems this service resolves

• Identification and receipt-of-funds records scattered across inboxes and desktops
• No reliable way to prove how long a record has been retained
• Privacy requests that nobody knows how to route or answer
• Third-party tools holding client data without a documented review
• A compliance officer working from spreadsheets and goodwill

What you receive

1. A central, access-controlled repository for compliance records
2. Retention schedules and disposal logs with owner sign-off
3. Procedures and tooling for access and correction requests
4. A register of vendors and systems that hold personal information
5. Breach-detection and response procedures with notification checklists
6. Evidence packs organised for audits and regulator enquiries

Onboarding without disruption

We schedule changes around your calendar. For FINTRAC & PIPEDA Compliance IT, that normally means preparation on weekdays, cut-overs in the evening or on a quiet weekend, and a short check-in after each change. Nobody should discover a change on the morning of a closing. You keep ownership of every account, domain and licence from the first day, and nothing is held hostage.

Service standards and measurement

We measure the work. For FINTRAC & PIPEDA Compliance IT the yardstick is as follows. Measured by record completeness on sampled files, time to retrieve a record, and the age of the oldest unresolved privacy request. Targets are objectives, not guarantees, and we state them plainly so you can hold us to them. Where something falls short, we explain why and what we are changing, because the point of a trusted advisor is candour rather than comfort.

A disciplined, staged method

Our method for FINTRAC & PIPEDA Compliance IT is assess, standardise, protect, report. We assess what exists, define a standard appropriate to a real estate business of your size, close the highest-risk gaps first and then report on progress each month. Along the way we begin with A central, access-controlled repository for compliance records, because early, visible progress builds confidence in the programme.

Handling personal information

Real estate files contain identification, income and family details, so FINTRAC & PIPEDA Compliance IT is designed around protecting them. We apply least-privilege access, expiring links, encryption and audit logging, and we keep a register of the vendors that touch your data. We are not lawyers and do not offer legal advice; we build the technical controls your counsel specifies.

A fit for these real estate businesses

We most often deliver FINTRAC & PIPEDA Compliance IT to real estate lawyers & conveyancers, reits & asset managers and property managers. Each has its own regulators and its own rhythm, so we adjust scope and language accordingly. A small team may need a lightweight version of the service, while a multi-office firm needs a standard it can enforce consistently.

Pricing in plain terms

Starting points for FINTRAC & PIPEDA Compliance IT follow our standard ranges. Managed work begins at $89 to $199 per user per month, projects at $2,500 and senior advisory retainers at $1,500 per month, while a security assessment starts at $1,900. GST of 5% applies, a 10% launch discount is offered to new clients, and the first thirty-minute consultation is free.

Neutral on vendors, firm on standards

Our recommendations for FINTRAC & PIPEDA Compliance IT are independent of any vendor. Common tools include SharePoint, Microsoft Purview, Vendor risk register, Encrypted storage and Audit logging, and we will work with whatever you have if it can meet the standard. If it cannot, we describe the trade-offs openly, so you can decide whether to upgrade, replace or accept a documented risk.

FINTRAC & PIPEDA Compliance IT across British Columbia

• Vancouver
• Surrey
• Burnaby
• Richmond
• Langley
• Abbotsford
• Kelowna
• Victoria
• Nanaimo
• Kamloops
• Coquitlam
• North Vancouver

Each city page describes local conditions, scope and pricing for FINTRAC & PIPEDA Compliance IT in that community.

Questions and answers

What is FINTRAC & PIPEDA Compliance IT?

Technology support for the record-keeping, client-identification and privacy obligations that real estate firms must be able to demonstrate. It is delivered by ITRE, an IT services and consulting firm for real estate, which means we advise and implement but do not resell hardware for margin.

How much does FINTRAC & PIPEDA Compliance IT cost?

Pricing is within our published ranges: managed IT from $89 to $199 per user per month, projects from $2,500, retainers from $1,500 per month and security assessments from $1,900. 5% GST is added; new clients receive a 10% launch discount.

Do you provide legal advice?

No. We implement the technical controls that your lawyer or compliance officer specifies, and we work comfortably alongside them.

Which tools are involved?

Typical tools include SharePoint, Microsoft Purview, Vendor risk register, Encrypted storage and Audit logging. We remain vendor-neutral and will work with what you have wherever it can meet the standard.

Is there a lock-in contract?

No. We work month to month after onboarding. You own your accounts, domains and data, and we hand over documentation if you choose to leave.